Hello Anytime / Gyms and personal trainers
AI receptionist for gym and PT businessesCoaching a session? Hello Anytime signs up the next member.
Free trial requests, PT enquiries, class questions: Hello Anytime takes their goals, any injuries they want to mention and the times that suit, and texts you so you can follow up between sessions.
- Unlimited calls, £29.99 a month
- Keep your usual number
- No contract
PT enquiry
- Member or new
- New, Chris Allen, 07700 900711
- Interest
- Personal training
- Goals
- Fit for a wedding in June
- Health notes
- Old football knee injury
- Days and times
- Early mornings
Example with made-up details. You always get the summary in English, about a minute after the call.
People ring when they're motivated. If nobody answers, the motivation fades or they join the gym that did.
Leads while you coach
Trial and PT enquiries are captured with goals and times, so your call back can book them in.
No exercise or diet advice
Injuries are noted for you, never advised on. Chest pain or collapse at the gym means 999.
Session and renewal reminders Switching on in pilot
Day-before PT reminders and membership renewal nudges in your gym's name.
The questions you'd ask, every time.
You can change these in the app. Hello Anytime asks them naturally and never makes up an answer. Other languages are being tested in the pilot.
- Member, new, or interested in a trial
- Membership, PT, classes or a free trial
- Goals in a few words
- Injuries or health conditions they'd like to mention
- Days and times that suit
Get paid, and get the next job.
One tap on any job sends the right text in your business name. Replies come straight to you, and anyone can reply STOP. "On my way" and "ready" texts are live; scheduled reminders and quote chasing are switching on during the pilot.
- Day-before PT session reminders Switching on in pilot
- Trial follow-up chase Switching on in pilot
- Membership renewal reminders Switching on in pilot
- "Running late" text in one tap
Can it tell callers our membership prices?
Only the "from" prices and offers you add to the app. If an offer ends, change one line.
Does it give fitness or diet advice?
No. It notes goals and injuries for you, and leaves the advice to qualified trainers.
We're a class studio. Can it take class bookings?
It takes requests for a class and time, and you confirm. Links to class booking apps are something pilot studios help us prioritise.
Do I keep my number?
Yes. Customers keep ringing your usual number. You forward only the calls you miss to a Hello Anytime number we give you, which your customers never need to know.
When does Hello Anytime answer?
Your phone rings first. If you don't pick up within about 20 seconds, the call goes to Hello Anytime. On a mobile the divert code is **61*your Hello Anytime number**20#, and you can change the 20 to 5, 10, 15, 25 or 30 seconds. You can also send every call straight to Hello Anytime, for example at night, and switch it back with a short code.
What about a landline?
Mobiles use one short code. Landlines divert differently depending on your provider, and some (like BT) may charge for it. We'll help you set it up.
Hello Anytime
VAT included. Or £299 a year.
- Unlimited calls, day and night
- Job summary by text after every call
- Follow-up texts (up to 300 a month)
- Spam blocked, family calls skipped
A team of up to 5? Hello Anytime Pro is £49.99 a month with one shared diary. Full details in the pricing section. No contract, cancel anytime.
Try Hello Anytime for your gym and PT business.
Start free in the app and set it up yourself, or tell us a little and we'll ring you to set it up. It takes about ten minutes, and your phone keeps ringing first.
- Free for the whole pilot, then 14 days free before any payment
- Or we set it up with you on a short call
- Founding price that never goes up while you stay